Open Access: Institutional Repositories

November 14, 2019 0 By Kody Olson


This video will provide Murray State
University faculty with an overview of institutional repositories that will showcase our research and
scholarship. Why talk about open access This is the fifth in a series of short
videos created by the university libraries that will examine different
topics related to open access. We hope you’ll be able to review them
all. Am institutional repository is basically a website that centralizes
university and faculty created materials.
Besides management and dissemination, one key function number of repositories
is preservation and ensuring access to future
generations. Depositing work in a repository can be required or optional. Most institutions are more successful
with an opt-out policy, which automatically archives everything
produced unless a faculty member says not to. The
alternative is an opt-in policy, where faculty have to
be proactive in archiving their work. Deposits can be managed by faculty, departmental staff, or library staff,
depending on the institution. Because institutional repositories are
crawled by Google and other search engines, the visibility of the institution is
raised considerably by the provision of open access to the research its authors generate. What would it include? Each university can decide exactly what
is collected in its repository. some possibilities include pre- and post-print articles, copies of
open access articles, copies of creative work, such as
musical arrangements, short stories, and poetry collections, journals published by the university
such as the College of Business Journal of Business and
Management Landscapes or the graduate journal, Explorations. Research data sets – many funding agencies are now requiring that
their authors post their data sets to openly available web sites Thesis or dissertations – these can include
both undergraduate projects, or master’s and doctoral group projects. University publications,
presentations, or posters that might be useful to others
within the institution or outside the institution items can be
collected at the institution, faculty student level, or all three. Using a repository to be more
intentional about collecting and marketing our research, scholarship, and creative activity is why
it’s critically important for our Murray State authors to be aware of their rights. If you haven’t already reviewed our
brief video on authors rights, we encourage you to do
so. Our SACS peers are doing it. Many institutions have already set up a repository as an effort to market their research and scholarship. The open access movement, as well as
greater awareness of authors’ rights are allowing schools to
distribute the materials more widely. Already 11 of our SACS benchmark
institutions have set up repositories, however two of these currently only collect
student scholarship, and a third is participating in a
statewide repository in North Carolina. 3 Kentucky schools have excellent models of repositories that you view. The University of Kentucky’s Uknowledge, Eastern Kentucky’s Encompass, and Western
Kentucky’s Top Scholar. The University of Louisvillel signed a contract in
fall of 2014 to begin their own repository and both Morehead State and Northern
Kentucky are exploring their options. We are also expected to build a
repository in the next few years. It was listed as a goal as part of the
MSU 100 plan under academic research and scholarship. To get an idea about what our repository might include you can take a quick peek Western Kentucky’s. One of the things it does
well is communicate the reach of faculty and student scholarship through a real-time
map. Once you open the site, it begins tracking
everything downloaded since your arrival. You can use the arrows at the top to scroll
through the titles and location of recent downloads. In
comparison Eastern Kentucky tracks the top ten
downloads of all-time, the 50 most recent additions, and a
highlighted paper of the day. EKU also is taking advantage of the
platform to grow as a journal publisher. The school currently hosts 5 open
access titles. Why have a repository? I encourage you to browse the site said
other state repositories to see just how we can use our our as a strategic marketing tool. It will make
student and faculty research available through web searches. Thish as a trickle down effect, where the
more visible MSU is on the internet for positive things, such as research, the more likely we will be visible to a
wider variety of students. It also allows for faculty members
research to still be attributed to their time at MSU if they decide to move on to another
institution. a repository has the added benefit
of making compliance with open access mandates easier, since pre- or post-prints and a data sets can
be shared through it. While some of you are already active
contributors to subject or disciplinary repositories, consider this is as a complementary tool.
While those repositories are great ways to spread the word to other specialists, it may not be the best way to reach
students or non-academics, and it doesn’t quantify Murray States body
of work as a whole. To put it in perspective, Michael Jensen noted that, “if scholarly
output is locked away behind firewalls or on hard drives or in print only, it
risks becoming invisible to automated web crawlers, indexers, and
authority interpreters that are being developed. Scholarly invisibility is rarely the path
the scholarly authority We see this video series as the start of a
conversation. We hope you begin discussing with your
colleagues, department chairs, and tenure/promotion committees how open access fits into your discipline.
You may find it helpful to review the other videos in this series to increase
your understanding of this issue. Several
members at the university libraries collaborated to produce this video
series Any of us would be happy to answer
open access questions for individuals or to facilitate discussions with
departments or to introduce the topic to graduate students in research methods
courses. I’m Candace Vance, on behalf of my
colleagues I would like to thank you for your time.